Renewing a passport in person can seem like a daunting task, especially with the paperwork, scheduling, and time involved. However, for many travelers, this process is necessary when their passport is expired, close to expiring, or does not meet the renewal eligibility criteria by mail. Whether you’re planning a business trip, a vacation abroad, or applying for visas that require a valid passport, understanding how to renew your passport in person can help you avoid delays and ensure a smooth travel experience.
When You Need to Renew Your Passport In Person
Eligibility Requirements for In-Person Renewal
Not everyone is eligible to renew their passport by mail. You must apply in person if any of the following apply:
- Your passport was issued more than 15 years ago.
- You were under age 16 when your last passport was issued.
- Your current passport is lost, stolen, or damaged.
- Your name has changed and you cannot provide legal documentation of the name change.
If any of these conditions are true for you, then you’ll need to schedule an in-person passport renewal appointment.
How to Prepare for Your In-Person Appointment
Required Documents
Before going to your appointment, make sure you have all the necessary documents. Missing paperwork can delay your passport renewal process.
- Completed DS-11 Form (Application for a U.S. Passport).
- Proof of U.S. citizenship (e.g., birth certificate, naturalization certificate).
- Government-issued photo ID (e.g., driver’s license, military ID).
- A photocopy of your ID (front and back on white, 8.5×11-inch paper).
- One passport photo meeting the official requirements (2×2 inches, white background).
- Payment for the applicable passport fees (check or money order if required).
All documents must be original or certified copies. You may also need to bring your expired or soon-to-expire passport if it’s still in your possession.
Passport Photo Requirements
Your passport photo is a crucial part of the application. It must meet strict requirements:
- Taken within the last 6 months.
- Full-face view, with a neutral expression or natural smile.
- Plain white or off-white background.
- No glasses (unless medically necessary with doctor’s note).
- Proper lighting and no shadows on face or background.
Many pharmacies, post offices, and retail stores offer passport photo services that follow these guidelines.
Where to Go for In-Person Passport Renewal
Passport Acceptance Facilities
You can renew your passport in person at one of the following authorized locations:
- U.S. Post Offices that accept passport applications.
- County Clerk or Recorder offices.
- Public libraries with passport services.
- Some municipal or city government offices.
Use the U.S. State Department’s online locator to find a nearby acceptance facility. Some locations may require an appointment, while others accept walk-ins.
Passport Agencies and Centers
If you need your passport urgently, you can schedule an appointment at a regional passport agency. These are government-run offices that offer expedited processing, sometimes within 24 hours if you have emergency travel plans.
To qualify for a visit to a passport agency, you must have international travel scheduled within 14 calendar days or need a visa within 28 days. Proof of travel is required.
What Happens During the In-Person Appointment
Application Review
Once you arrive at your scheduled appointment, a passport acceptance agent will review your documents, verify your identity, and check your completed form for accuracy. They may also ask for additional information if anything is missing or unclear.
Swearing an Oath
You’ll be asked to swear an oath affirming that the information provided in your application is true and correct. This is a standard part of the process.
Submitting Payment
Fees must be paid at the time of application. As of 2024, the basic fees include:
- Passport Book: $130 (adult).
- Passport Card: $30 (optional, for land and sea travel).
- Execution (Acceptance) Fee: $35.
- Expedited Service (optional): $60 additional.
Some facilities accept credit cards, while others require checks or money orders. Always check with your selected facility beforehand.
Processing Time and Tracking
Standard vs. Expedited Processing
After submitting your application, you’ll receive a receipt with a tracking number. You can expect the following processing times:
- Routine service: 7 to 10 weeks.
- Expedited service: 3 to 5 weeks.
- Urgent travel (at passport agencies): As soon as 24 hours.
Delays may occur during peak travel seasons, so plan your passport renewal as early as possible.
Tracking Your Application
You can track the status of your passport online using the tracking number provided. Updates typically become available within 2 weeks of applying. Make sure to regularly check for any issues or additional documentation requests.
Tips to Make the Process Easier
Double-Check Everything
Before heading to your appointment, recheck all forms, documents, and photos. Make sure you meet all requirements and bring every item needed. Missing even one item can delay your application.
Arrive Early
Give yourself extra time to find parking, check in, and complete the application. Arriving early can also allow you to ask questions and reduce stress during the process.
Stay Informed
Visit the U.S. State Department website periodically for updates on passport fees, processing times, and travel advisories. This is especially important during times of national emergency or natural disaster, which could affect service availability.
What to Do If You Need Help
Customer Service Assistance
If you have questions or need help filling out the form, passport acceptance agents can guide you during your appointment. You can also contact the National Passport Information Center by phone or email for assistance before your visit.
Travel Agents and Expeditors
For urgent or complex travel situations, consider hiring a registered passport expeditor. These agencies can assist with same-day or next-day processing. Be sure to choose a company approved by the U.S. Department of State to avoid scams.
Renewing your passport in person doesn’t have to be stressful when you are well-prepared. By knowing the eligibility requirements, gathering the proper documentation, and planning your appointment in advance, you can complete your passport renewal efficiently and avoid travel disruptions. Whether it’s your first renewal or one of many, staying organized and informed is key to navigating the in-person renewal process with confidence. A valid passport is your gateway to the world take the steps now to keep it up to date and ready for your next adventure.